Sept. 7 2017 Meeting Notes

Friends of Newbury Town Library                                                                   September 7, 2017

Attendees:   Maureen Haley, Tammy Cotter, Pam Myers-Kinney, Patty Olson, Katelyn White,  Jean Ackerly and Dick Passeri.

Maureen, President

  • Joan Friedman, a library volunteer, is joining the Friends Board and will put together event flyers and posters, etc. for us!  Welcome to the group Joan!
  • 7 prizes for Harvest Festival cook offs and raffles so far.
  • Oct 14-21 is National Friends week – looking for ideas to promote it.
  • Next Friend’s meeting – October 5th at 12:15, Thursday
  • Otto’s fundraiser brought in $ 98
  • Asked Board Members to join her at Friends sponsored programs when possible. 

Katelyn, Children’s Librarian Update:

  • Linda and Tyler Rivera making a “Guess how many candies are in the jar” for HF., Joan Friedman is  working on crafts, for the face painting we’re waiting on teen volunteer commitments.
  • Next children’s newsletter will request for harvest festival volunteers and include coloring contest.
  • Prizes – 6 Leo’s Bowling (left over); ice cream coupons and Improv Boston (Friends will use)
  • Books for a children’s basket – raffle?
  • Any expense over $25 (for event purchases), Pam will write a check for reimbursement.

 Jean, Director Update

  • Idea for Harvest Festival – Donations for events in kind rather than asking for cash.
  • Melissa Mashburn, trustee, applied for and received Grant from Mary Alice Arakelian to pay for a new projector system – approximately $13,000.00.
  • Submitted budget that’s thru Dec. Some of the programs include: Ebooks, Coffee Cupping, Hiking the Bay Circuit, The Beatles and a Minimalist Documentary.
  • Mentioned a printer ink cartridge recycling program and Maureen to investigate further.

 Dick, Trustee Update

  • Wiring situation from last year needs to be addressed – need to have electrician look at voltage/amps.  Another option is use the meeting room for Harvest Festival  if can’t solve wiring problems.
  • How to have recycle information that is continuously available to patron… display or exhibit.

 Tammy, Vice President Update:

  • 91 Current members
  • Sent out about 10 membership renewals
  • Will be specific for donations for Harvest Festival – instead of ‘decorations’ will ask for mums, corn stalks etc.
  • Tammy suggested to have contest be Chili and MacNCheese instead of Chili and Chowder and the Board agreed.
  • Need to put out word that we’re accepting book donations
  • Presented last year’s post- Harvest Festival notes as guideline for this year.

 Pam, Treasurer

  • Reviewed Financial Summary
    • Current Status – Expenses $2359, Income $1350.
    • If we keep current rate of income, with memberships we should be able to make conservative estimate. If we add donations and book sales, we will exceed our conservative income estimate
  • Talked about how we can promote Amazon Smile to gain more attraction – educate ‘how-to’
    • Make a sign for book sale room
    • Create book marks

 

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Summer Newsletter

SUMMER NEWSLETTER 2017

Click here:   Friends Summer Newsletter 2017

Including:

  • Otto Pizza Event August 21, Monday 5-9pm
  • Harvest Festival “Heads Up”
  • Summer Reading Programs & Prizes – enter today!
  • Discounted NTL bumper stickers.
  • New library hours.
  • The success of the Friends Plant, Bake & Book Sale.

Without your annual Membership Dues and donations, Library Programs would suffer – so a huge thanks to you  🙂

2017 June 8 Meeting Minutes & Fiscal Budget 2017/2018

Fiscal Budget 2017/2018

Youth Programs:  Katelyn has enough left in her current Budget to cover the Summer Reading Kick Off event of Magician Scott Jameson, $525.00.  The Board voted in favor of $4,000. for Youth Programs next year.

Adult Programs:  Jean has enough left in her current Budget to cover the Jazz Band at Suzanne’s  Retirement Soiree and the Walt Whitman performance on Tues. June 20th from 6:30 to 7:30 sponsored by the Friends.  ($525.).   The Board voted in favor of $3,000. for Adult Programs next year.

Museum passes:  The Board voted in favor of purchasing passes for Museum of Science, MFA and Peabody Essex at a cost of $1,250. Discussion of adding House of 7 Gables passes, cost $200 and provide ½ price admission for 2 adults and 2 children.  Jean will think about it and let us know if she wants the Friends to purchase them.   Jean mentioned currently patrons use 2-4/month for Boston Children’s Museum (they cost $600).   Discussed whether to purchase these as didn’t purchase last year out of budget, was from left over budget money the previous year.  The Board voted in favor of purchasing the Children’s Museum passes.

Friends Expenses:  The alcohol expense for the Soiree will come out of the current year Friends Expenses.  The Friends spent more than anticipated, probably due to the purchase of more hats and flags, but as they sell we are more than making up for it.  Next year the Friends are anticipating total expenses of $3,700.

Income:  Membership:  $1,832.43.  Donations: $2,431.12.  Sponsorship:  (from the Institution for Savings for Plant Sale) $1,000.  Events:  $3,618.91.  Books & art: $1,256.   Newbury hats, flags and NTL bumper stickers:  $1,933.73.

The Board voted in favor of $3,000. for Adult Programs and $4,000. for Youth Programs.

Proposed Fiscal Year 2017/2018 Budget is $12,850.

Meeting Minutes

Attendees:  Maureen, Pam, Tammy, Jean and Katelyn (Patty was unavailable to attend).

Plant Sale total profit came to (including plants, books, membership, raffle and baked goods) $2052.91.  Overall a successful event.  A huge thank you to Pam for joining Tammy and Pam to dig and re-pot plants to sell from her gardens!  Thanks as well to all the volunteers, sponsors, garden centers, donators of raffle items, bakers and more.

Maureen reports that she has been transitioned to the position of Administrator for the Friends Facebook Page and will be posting often!  Our favorite PR person, Belen Wieler-Hawes, after 2 years, is moving on and we will sorely miss her expertise and sunny disposition. Watch for news about the library and Friends at:  https://www.facebook.com/fontl/.  Over the summer Maureen will be requesting Raffle items and Sponsorships for the Harvest Festival, tentatively set for Oct. 21, Saturday.  She will post the Minutes of this meeting when the draft (from Tammy) is approved by the Board. She presented a list of the many raffle items she garnered for Friends donations to the Youth Summer Program.  She, Tammy & Patty will be at the Soiree early to help set up, stay and assist clean in the up after.

Jean reports that Susan Noyes from the Town Hall is inquiring on behalf of James Leahy for volunteer opportunities. He is a local college student interested in PR who loves the Library.  Jean will get back to Susan and let her know that the Friends would like to set up a meeting with him to discuss as we are interested!

Pam reported financials for the current Fiscal Year and next, 2017/2018.  (See above report for details).  The Friends had a very profitable year from the Harvest Festival, Plant Sale, Pam’s Jewelry Workshop, Book Sales, Donations, Memberships, Newbury items, Sponsorship from the Institution for Savings and AmazonSmile.  Considering we held no Restaurant fundraisers, we had an amazing year and are very proud  to help support the library.

Tammy reported the current Membership number and has sent the June renewal reminders.   She reports that the Newbury hats are selling well and she & Pam placed a Newbury flag order last week as they are also very popular. Tammy will help the bartender to get set up at the Soiree and pay for the alcohol used at the end.

The Friends Summer Newsletter will be created by Tammy and sent via Mailchimp in the next few weeks and will mention the new library hours beginning July 1:  Tuesdays & Thursdays 10-7 and Wednesdays & Fridays 10-5.   (Saturdays remain the same). The newsletter will also include upcoming library programs, no Friends fundraisers are planned for the summer, Youth Summer Reading Program details, (begins June 22 – see link below), details on Suzanne’s Retirement Party/Soiree success, the Kick Off/other details for the Adult Summer Reading Program and that the Library now has charging center sponsored by Parker River Dental.

Katelyn has done a phenomenal job in putting together this year’s Youth Summer Reading Program based on the national theme: “Build a Better World”.  The program will encourage youth interest in engineering, architecture and the environment.  The Kick-Off  will be held at 1pm on Thursday, June 22 and begins with Magician Scott Jameson, to be followed by a visit of the Kona-Ice Truck, Henna Tattoos, face painting, raffles of prizes including Canobie Lake, Water Country and the New England Aquarium passes (donated by the Friends).  The fun continues until 3pm.  Check back often for details on the rest of the summer’s lineup on NTL website, this website and on both Facebook Pages.  She has acquired many other fun prizes as well, some for attaining reading challenges.  She has created the following flyer: Build_a_Better_World_Summer_reading_flyer_2017.02

 

 

2017 May 11 Meeting Minutes

Friends of Newbury Town Library Meeting Minutes                                                   Thursday, May 11, 2017

Attendees: Jean Ackerley, Katelyn White, Tammy Cotter, Patty Olson, Maureen Haley, Pam Myers-Kinney and Joan Friedman.

Plant Sale Update–Meet at Pam’s 12:30 the day before sale to pick up plants donated by Pam and then set up the library displays.  (Maureen & Patty to be at library earlier to start set-up).

Maureen – Belen will be responsible for posting on Facebook until the end of the month but after that the Board will have to find a replacement to take over that duty. For the Plant Sale, Maureen to purchase hanging baskets and other flowering annuals as needed with the $1,000. Sponsorship received from the Institution and pick up donated plants, bring raffle displays, autographed books will be on separate shelf  for $10.00 each along with Newbury Merchandise, bring in SquareUp credit card devices.  Raffle tickets priced at $5.00 each and $20.00 for five tickets.  Will have a volunteer helping with raffle table.

Communications –Ads have been placed in newspapers, the Chamber of Commerce, Facebook, Mailchimp and the websites. Maureen will have signs and posters made at Staples for “Sponsored by Institution” and “Raffle”.  Tickets for raffle will be $5.00 for one ticket and $20.00 for five tickets.

Tammy-  4 Newbury hats sold and she will place an order for more.  Will take orders for flags at Plant Sale.  Posting ad for Newbury boat flags at Old Town Country Club.  Will have sufficient number of volunteers on hand for the Plant Sale, as well as baked goods so there is no need to purchase any.  AmazonSmile account administrator changed to Tammy from Belen.  Will send reminder Mailchimp on Thurs. May 18 about Plant Sale.

Pam- Expenses still below budget with approx. $1600 remaining. Income is steady, (Memberships are up $500 from last year), Events lacking but largest event – Plant Sale – still to come.  Book Sales up $300 and Donations huge increase, plus $1,000 Plant Sale Sponsorship received from the Institution For Savings.  Pam to bring two cash boxes to Plant Sale with $200.00 in each. (one each for plants/raffles).

Jean – Things in line for June 9th An Evening of Jazz in the Garden soirée event (Suzanne’s Retirement Party/Adult Summer Reading Kickoff). Event is 5pm – 8pm.  RSVP online.  Friends Board members offfered to (personally) donate waters, soda and an appetizer or two.  Adult Summer Reading Bingo will be in place for summer and include reading challenges and prizes.

Katelyn – Children’s Summer Reading Program Kickoff registration begins Thursday June 22nd at 1pm with magician Scott Jameson with a Family Magic Show.  Will have Kona Shaved ice truck, face painting and raffles of Aquarium passes, Improv passes, Zoo passes, Haleys Ice Cream and Richardson’s Ice cream donations and more. Summer Reading Challenge is to read 20 minutes a day.  Other planned events – July 7th  at 1pm is The Lego Maniac, Jack McCarthy;  July 28th  at 11am is Family Musician, David Polansky  and August 10th  at 11am is Nature Nick’s Animal Adventures with monkeys, kangaroos and more.

Calendar:  June 8 Next Friends Meeting and June 9 An Evening of Jazz in the Garden.

 

 

 

 

 

 

 

 

2017 April Meeting Minutes

Friends of Newbury Town Library Meeting Minutes                                 Thursday, April 13, 2017 12:15 pm

Attendees: Maureen Haley, Tammy Cotter, Pam Myers-Kinney, Patty Olson, Jean Ackerly, Katelyn White, Dick Passeri, Joan Friedman.

 

Maureen, President

Received $1000 Sponsor Donation from Institution for Savings for Plant, Bake & Book Sale.  Received 8 Raffle item donations and 8 signed books by local authors.  Waiting on ‘asks’ for plants from corporations such as Lowe’s as well as sponsorship donations from other banks and companies.  Dick Passeri thanked the Board for increasing the value of the library, and it’s visibility in the town.

 

Tammy, Vice President

Discussion for alcohol for adult reading program/retirement party. Reviewed steps to obtain license. Maureen made the motion to proceed on obtaining liquor license, all present were in favor. Belen Weiler-Hawes responded with a no via email prior to meeting.  Tammy, Jean and Maureen will handle paperwork, etc.  Due to weather, Plant Sale moved to Sat;  May 27, 8:30 – 12:30.

 

Belen, VP Communications

Unable to attend.  Will be responsible only for social media promotion of events, etc. in the future as her time allows due to other commitments. Newsletters will be continued by Maureen and Tammy.

 

Pam, Treasurer

Financials- still keeping to budget, at $8300 for income.  Keeping pace for what we’re spending to what’s coming in. Almost up to $1000 with sales from book sale room – within 1 yr.  Brought in $1600 with events. Upcoming -plant sale is our largest fundraising event. Flags, hats and mugs, are now in the black by about $30. There are still a few to sell.  $700 for Museum of Science passes is due May 31.  .Proposed setting up a Friends Membership table on Voting Day,  May 9.

 

Patty, Secretary

Suggested voting on pursuing alcohol license and the majority of the Board was in favor.  Regarding Plant, Bake & Book Sale, Patty asked what type of baked goods we’re looking for, the Board agreed on cookies, brownies, etc. and not to ask bakeries this year as we received an over-abundance last year of large cakes, etc..  We will still ask patrons to bake and register on Signup Genius.

 

Jean, Library Director

Corliss Bros. donated seeds to the Seed Library.  March Programs were successful.  April 25 Town Meeting to include vote for 4 more library hours to begin July 1.  Two authors scheduled for June.  New library cataloging system, and training, to be in place during May.

 

Katelyn, Youth Librarian

Reviewed Summer Reading Program Kick-Off prizes and food, still on budget.  May hire someone to do henna tattoos or use students from Triton.  Has assistant for Minecraft Program.

 

Calendar

Next Friends Meeting May 11, Thursday 12:15

Plant, Bake & Book Sale:                                                      May 27, Saturday from  8:30-12:30.

Adult Summer Reading Program Kick-Off:                       June 9, Friday

Suzanne’s Retirement Party:                                               June 9, Friday from 5-8pm

Youth Summer Reading Program Kick Off:                      June 22, Thursday

2017 March Meeting Minutes

Friends of Newbury Town Library Meeting Minutes                                                   Friday, March 10, 2017 11:45am

Maureen, Pres.:  Raffle items: Autographed books by 7 local authors, 2 passes for Essex Cruises, $75. SeaGlass.  Waiting on replies from corporations. Applied for Sears Grant, denied.  Will ask Jean about idea of Garden Club having a table at the Plant Sale.  On back burner: Summer Membership Grows Campaign.  Made Pam aware that Newburyport 5 notified her that someone reported the Friends debit card lost, ordered a new one and applied for online Bill Pay.  As of today, Maureen contacted the bank, verified our status has not and will not be changed, the bank will email confirmation to us and will investigate.  Will file taxes – as of today they were sent in and was told of program that could help us raise funds, applied and will update as info comes in. Will contact Page Ins. regarding unknown change in renewal of Liability Insurance.  Will contact Chamber regarding their free one-time newspaper ad for Plant Sale.

Tammy, Vice Pres.:  Tammy updating Googledoc username and password list, Board determined need for FB & Newsletter info.  Book Sale Room doing well.  NTL website: FNTL was embedded within, difficult to navigate, updates not working, etc.  Jean will discuss with Erin.  98 current members, Alexis Strauch won Membership Grows Campaign.

Belen, VP Communications:  Not able to attend – Maureen reported approx. $26.00 received in last quarter from AmazonSmile.  Belen will update Board on restaurant fundraisers & others as info develops.

Pam, Treasurer:  Finances are in good shape – surpassed Conservative Income Goal, on pace for meeting Stretch Income Goal of $10K.   Also close to budget on our expenses – current expense total $8,410 including merchandise purchases and Lliability Insurance.  Flags not selling as hoped, will ask Boat Stores, Marinas, to advertise.  Librarians to update us if more money is needed for Summer Programs before end of Fiscal Year (June 30).

Patty, Secretary:  General comments, ideas, etc., helping with Plant & Bake sale.

Library, Jean:  Great turnout at programs, limited in May due to new integrated catalog system. Mon; April 24, 2pm Young at Heart movie. Fri; June 9, 5-8pm, Adult Summer Reading Program start and Suzanne’s retirement party. Music budget $400 for Jazz Trio; 1-day liquor license, Food TBD, need prize ideas.  Erin is back!!!

Youth, Katelyn:  Large audiences (60) for Sprouting Melodies, increasing dates and reinforcing registration.  Summer Reading Program begins June 22:  Lego Maniac, Nature Nick, musician David Polanski.  Theme: Build a Better World. Prizes to be gift cards to toy stores, movies etc.  Will include Plant Sale in newsletter.

Calendar:  Next Meeting to be held Thursday, April 13, 12:15.

Plant Sale 8:30-12:30  Sat. May 6:   Maureen to spearhead all solicitations for plants and Pam will help pick up. Belen will create flier and promote. Tammy created sign-up genius asking for pots, potted plants and baked goods and will ask our regular volunteers to be ‘on call’ if needed.  Board to be at Pam’s at noon Friday to transport, etc. and 12:45 at library to setup.

 

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