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2019 Feb. 7 Meeting Minutes

2019 February 7 Friends Meeting Minutes  Page 1 of 2

Please see important note at the end of this posting.

Attendees:  Maureen, Tammy, Pam, Joan, Linda, Katie, Erin and Jean.

Maureen, Pres:   Opened discussion of nominating Linda Rivera as Secretary, she accepted and Board voted in agreement.  Also, Patty Olson will return to Board as Planning Assistant. Thanked Tammy, Joan and Erin for creating the Winter Newsletter and the flyers for the Felting Workshop and the Yard Sale.  The Felting Workshop info has been submitted to the newspaper. I finally have the name of a book appraiser, Bobby from Salt Marsh Antiques in Rowley and will contact him tomorrow. Will draft a summary of brochure info on “What the Friends Do” for NTL newsletters.

Tammy, Vice Pres.:   Provided update of payments/registrations for the Felting Workshop Fundraiser.  Discussed marketing for Membership Drive (March?) using the info off the brochures (ad in paper, flyers for events, etc). She will talk with Katie about adding info on Membership for the Friends on her Newsletter after Maureen submits her draft for approval to the Board.  She will also post flyers for Felting Workshop at Town Hall.

Pam, Treasurer:  Financials report we are ahead of expectations for the year.  We discussed selling magazines in the Book Sale Room as Katie suggested.  Tammy will work with Jean organizing them. Pam will speak again at the March Writer’s Workshop.  She ordered more hats as supply is low. The Board voted in favor of allowing the current Friends funds to be used by the library for needs/wants and in future years as well.  A cap is to be determined allowing for a small cushion amount.

Jean, Library Director – The Writing Workshop will continue in the spring and fall.  She is below budgeted amount. She proposed the Friends cover the movie license next year.  NTL was awarded $400 from the Georgetown Cultural Council to be used to purchase the Peabody Essex Museum passes.

Kate, Youth Librarian – Feb 21st is the Rolie Polie Guacamole Program.  The Baby Yoga Program had 25 attendees at the 1st session.  April vacation: “Soothe Yourself Into Spring” for 8+, making bath bombs, etc.  She Is also looking for ways to draw boys into programs. Her volunteers are leaving and the Friends  volunteered to get them a gift of some sort.  She has a new display of “Hot Titles” books.  A Friends Board Member will attend the “Baby Yoga” and the “Rolie Polie Guacamole” programs.

 

Page 2 of 2 .  Meeting Minutes, Feb. 7, 2019.

Erin, Assistant Director, asked which events the Friends pay for and she will add it to the monthly Events calendar.

Yard Sale plans to date:  (2 more Friends meetings before event).  Suggestions to have 2 different flyers, one for advertising tables and one for advertising the yard sale.  Tammy, Erin and Joan will work together to work on flyers. Details: Apr. 27, Sat. 8am – noon, inside only, possibly use covered area at front door and inside the library.  Media and raffle – Maureen. Track payments and registrations – Tammy. Create, order and post signs – Pam. Create Friends name tags, flyer, etc. as needed – Joan. Send a Mailchimp reminder – Tammy and Joan.  All to provide the baked goods and someone to be a ‘greeter’. Deadline to register is April 13. Review Summary of last year’s Yard Sale – included.

Calendar:

Feb. 9 Saturday, 11am-noon, Thomas Jefferson, Foodie.  (Speaker-Joan)

Feb. 21 Thursday, 10:30-11:30am,  Rolie Polie Guacamole. (Speaker?)

and 6 – 7:30pm  Felting Workshop Fundraiser.

Feb. 28 Thursday, 10:15 – 11am.  Adult & Baby Yoga (Speaker?)

March 2 Saturday, 11am – noon,   Winter Blahs. (Speaker?)

March 7 Thursday,  Friends Meeting.

March 23 Saturday, 11am – noon Louise Miller? (Speaker?)

April 4 Thursday,  Friends Meeting.

(Possibly April 17, Tuesday, “Walking To Listen” Andrew Forsthoefel). (Speaker?)

April 27 Saturday, 8am-noon,  Community Yard Sale Fundraiser.

It was decided after the meeting that a vote will be required on specifics for the budget suggestion.  TBD.  Also, a deadline of Feb. 16 was announced for the Felting Workshop registration. 

2019 Feb. 7 Meeting Minutes

2019 February 7 Friends Meeting Minutes  Page 1 of 2

 

Attendees:  Maureen, Tammy, Pam, Joan, Linda, Katie, Erin and Jean.

 

Maureen, Pres:   Opened discussion of nominating Linda as Secretary, she accepted and Board voted in agreement.  Also, Patty Olson will return to Board as Planning Assistant. Thanked Tammy, Joan and Erin for creating the Winter Newsletter and the flyers for the Felting Workshop and the Yard Sale.  The Felting Workshop info has been submitted to the newspaper. I finally have the name of a book appraiser, Bobby from Salt Marsh Antiques in Rowley and will contact him tomorrow. Will draft a summary of brochure info on “What the Friends Do” for NTL newsletters.

 

Tammy, Vice Pres.:   Provided update of payments/registrations for the Felting Workshop Fundraiser.  Discussed marketing for Membership Drive (March?) using the info off the brochures (ad in paper, flyers for events, etc). She will talk with Katie about adding info on Membership for the Friends on her Newsletter after Maureen submits her draft for approval to the Board.  She will also post flyers for Felting Workshop at Town Hall.

 

Pam, Treasurer:  Financials report we are ahead of expectations for the year.  We discussed selling magazines in the Book Sale Room as Katie suggested.  Tammy will work with Jean organizing them. Pam will speak again at the March Writer’s Workshop.  She ordered more hats as supply is low. The Board voted in favor of allowing the current Friends funds to be used by the library for needs/wants and in future years as well.  A cap is to be determined allowing for a small cushion amount.

Jean, Library Director – The Writing Workshop will continue in the spring and fall.  She is below budgeted amount. She proposed the Friends cover the movie license next year.  NTL was awarded $400 from the Georgetown Cultural Council to be used to purchase the Peabody Essex Museum passes.

 

Kate, Youth Librarian – Feb 21st is the Rolie Polie Guacamole Program.  The Baby Yoga Program had 25 attendees at the 1st session.  April vacation: “Soothe Yourself Into Spring” for 8+, making bath bombs, etc.  She Is also looking for ways to draw boys into programs. Her volunteers are leaving and the Friends  volunteered to get them a gift of some sort.  She has a new display of “Hot Titles” books.  A Friends Board Member will attend the “Baby Yoga” and the “Rolie Polie Guacamole” programs.

 

Page 2 of 2 .  Meeting Minutes, Feb. 7, 2019.

 

Erin, Assistant Director, asked which events the Friends pay for and she will add it to the monthly Events calendar.

 

Yard Sale plans to date:  (2 more Friends meetings before event).  Suggestions to have 2 different flyers, one for advertising tables and one for advertising the yard sale.  Tammy, Erin and Joan will work together to work on flyers. Details: Apr. 27, Sat. 8am – noon, inside only, possibly use covered area at front door and inside the library.  Media and raffle – Maureen. Track payments and registrations – Tammy. Create, order and post signs – Pam. Create Friends name tags, flyer, etc. as needed – Joan. Send a Mailchimp reminder – Tammy and Joan.  All to provide the baked goods and someone to be a ‘greeter’. Deadline to register is April 13. Review Summary of last year’s Yard Sale – included.

 

Calendar:

Feb. 9 Saturday, 11am-noon, Thomas Jefferson, Foodie.  (Speaker-Joan)

Feb. 21 Thursday, 10:30-11:30am,  Rolie Polie Guacamole. (Speaker?)

and 6 – 7:30pm  Felting Workshop Fundraiser.

Feb. 28 Thursday, 10:15 – 11am.  Adult & Baby Yoga (Speaker?)

March 2 Saturday, 11am – noon,   Winter Blahs. (Speaker?)

March 7 Thursday,  Friends Meeting.

March 23 Saturday, 11am – noon Louise Miller? (Speaker?)

April 4 Thursday,  Friends Meeting.

(Possibly April 17, Tuesday, “Walking To Listen” Andrew Forsthoefel). (Speaker?)

April 27 Saturday, 8am-noon,  Community Yard Sale Fundraiser.

2019 January Meeting Minutes

2019 January 4 Friends Meeting Minutes

Attendees: Maureen Haley, Pres; Tammy Cotter VP, Pam Kinney Treasurer, Joan Friedman Project Assistant, Linda Rivera Interim Secretary, Jean Ackerly Library Director, Kati Bourque Youth Librarian.

Projects in the Works

Adult Winter Workshop: Tammy will follow up with Pauline to set a date.
Winter Newsletter: Tammy and Joan will create a draft for Board approval.
Yard Sale: Joan will create a flyer draft. Tammy will send last year’s summary to Board for review. Tentative date is April 27.
Plant Sale Tentative date is May 18.
“Myths vs Facts”: Maureen will create a draft for the Board’s approval.
Carla’s bags: To be relocated from the Circulation area to the Children’s area.
“Blind Date with a Book” to consider for Valentines Day.

Finance

Board agreed not to insert flyers in tax bills due to cost. Need to order Friends brochures (add Harvest Fest to it). Since July: Book sales have earned ~$1,000; Merchandise already earned more than last year and we’ve received $2,000 in personal donations. A painting of a home was donated to the Friends to raise funds. It was an original painted by local artist Jean Pearson and was recognized as the Lentz’ barn on Main Street in Byfield, they gladly donated $100.00 as a purchase to benefit NTL.

Friends Sponsored Programs

Jean and Kati both passed handouts of Calendars and Budget. Lots of programs are planned for the upcoming months, most popular has been the Writer’s Workshop, Minecraft and Crazy8’s especially. Pam will be at the 1st session of the Writer’s Workshop to talk up the Friends. Board Members will try to attend other programs.

Next Friends Meeting: February 7, 2019.

New Merchandise!

The Friends now sell original tote bags and backpacks designed, handmade and donated to us by patron and generous Friends Member,  Carla Moss.  We thank her for helping us to pay for NTL programs!  Items will vary in design and price as they arrive.  They make nice gifts for the holidays, too!

kitten backpack
$50. includes plush kitten.

 

Adult Tote Bag
$45 Adult tote bag

 

Blue Peace Bag - large
$35 Adult tote bag (blue)

 

Monkey bag
$50 with plush monkey

 

 

 

Football theme child’s backpack and football $50