February 2018 Meeting Minutes

Friends Meeting Thursday, Feb 1, 2018

Attendees:  Tammy Cotter, Pam Kinney, Katelyn White, Julie Maneikis, Jean Ackerly

Pres. Maureen, away on vacation.  Suggested talking points:  

  • Spring Plant Sale –  Raffle update:  Donations received so far: 10 tix to the Screening Room, 2 passes for Muse Paintbar.  14 ‘ask’ letters were sent Saturday.
  • There are 3 Friends-Sponsored Programs scheduled during my vacation if any Board Member would like to attend in my place.  

It was suggested The Friends should at least plan to have donation jar out for Einstein program.

Vice Pres; Tammy:  Membership:  currently at 84.  Evolve….not being utilized.  Continue one more month, then terminate.  Book sales, going well. Upcoming Programs – Yard Sale April 21 Saturday 8am – 12noon.  Make It & Take It Craft Night Tues Feb 27 from 6:30-8:30.  Those programs will be advertised to Nbpt Mothers Club and Chamber of Commerce.  Need to be sure we do reminders on Facebook.  Mailchimp links to Facebook (but does not send reminders!).  Ask Maureen to do reminders on Facebook.  Newspaper – cheap seats events appear in paper on Thursdays!) – listing events here will help increase attendance!  Also, advertise on Town Common (paper out of Rowley).  Erin mentioned that we should advertise that this is a shopping opportunity – for yard sale goers!    In back classified section of newspaper, perhaps advertise?  Also, list yard sale on Craig’s List.  Katelyn suggested putting hot titles out for Yard Sale event! Friends rec’d a generous donation from Vincent Russo…$1073.08!  Friends and NTL both sent a thank you letter to him.

Treasurer, Pam:  Original Friends budget was $12,900.  Pam bumped up petty cash to $400.  Dropped the $1200 insurance cost.  Still hoping to get $300 back from insurance co.  We’ve spent about half of our budget at this point, in good shape.  Money coming in….with the donation and other savings, we’re ahead of our spending.  Should be bringing in $7400, spent about $6K so far.  W/o counting our big donation…we should get about $4K additional.  Hats – We’ve passed the break even point.  We’ve spent about $800 our of our projected spending of $1200.  Donations are up.  Books and art – sales going well.  Run rate of about $1400/year.  Just looking at membership, donations, book sales and hats….run rate of $9000 for 2018!  Wow!

Library Director, Jean:  Jean spoke with Town accountant regarding petty cash.  In the interest of tracking and transparency, it was decided that the petty cash be handled by The Friends.  The Friends (Pam) will take over and jazz up the jar and track that money.  ‘Conscious pig’ is available too which kids may like to put money in.   Going forward Pam will reimburse Jean w/a check in lieu of using the cash from the jar when Jean needs to buy coffee/donuts, etc for monthly staff meetings.  Weather program:  Expecting good attendance.   $311 is cost.  Can Friends pay for this in May? Friends voted yes to increase Jean’s budget by another $600 to $3600 to cover this program as well as another program previously agreed to and voted on in last meeting.  She has many other upcoming programs on the calendar for Feb and March.  Maybe post/advertise at Brooksby encouraging people to get on our email list.  Also, can we post at Caldwell Farm, Oak Ridge, Quaker Hill, Rolf’s Lane, Senior Center in NBPT?  Jean suggested trying to get the Nbpt senior center Director on our email list.  

Youth Librarian, Katelyn:  Expects $350 in grant money. (Pam does not think we got the Newbury Cultural grant money last year ($290).  She got $100 from the Georgetown cultural grant to pay for the Minecraft server.  Got $250 for Minecraft Madness.  If she has more money left, she may be able to do an April vacation program.  Read and Bead Program:  she made examples to bring to the Summer Camp Fair at NES.


Next meeting:  Thurs, March 1st at 12:15 at NTL.

Events:   Feb. 27 Tuesday 6:30-8:30         Craft Night

Apr. 21    Saturday 8am – 12 noon   Yard Sale

May 12   Saturday 8am -12            Annual Plant Sale