Meeting Minutes Jan. 11, 2018

Friends of Newbury Town Library Meeting Minutes of 1/11/18.

Attendees:  Maureen Haley, Pam Kinney, Tammy Cotter,  Erin Tuomi, Joan Friedman, Katelyn White, Jean Ackerly, Julie Maneikis.

Maureen, Pres.: Sent a thank you letter to Donna Seim for her $500 donation for using the Community Room.  Facebook progress!  Welcome letter sent to 4 new households.  Will combine future welcome efforts with NTL’s efforts and Erin will coordinate with her.  Asked Cheryl McCarthy (Newbury Garden Club) to participate in our the Spring Plant Sale and she accepted, Maureen to set up a meeting between the Board and Cheryl to discuss details.  Canceled liability insurance and refund of approx. $300 will be received.

Jean, NTL Director: Jean shared Adult Library Budget through March and has spent her budgeted amount. All agreed if she needs more funds we can discuss.  Maureen asked her to submit a Wish List that the Friends will consider.  The NTL website is to be updated and the could cost between ten and fifteen thousand, but NTL  is looking at a project closer to six or seven thousand.  The Historical Commission is working with NTL on a grant to organize the Local History Room. The Trustees are working on quotes to add heat to several rooms in the building.  Programs coming up:   1/13 GMO lecture 1/18 Chair massages, 1/20  7 Steps to Getting  Organized, 1/23 The Essentials of Essential Oils, 1/27  Knock On Wood (acoustic duo), 1/30  Smartphone Photography, 3 sessions, February  2/6 Smartphone Photography Session 2, 2/10 Poetry Reading with Poet/Author Nancy Esposito, 2/13 Smartphone Photography Session 3, 2/20 Performance – Albert Einstein – Relatively Speaking, 2/24 Multimedia Presentation – World War II: 20th Century Hollywood in War-Time America.  Planning for March: Internet Safety, Brainstorming (mentalist), Irish Performance, Watercolor for Beginners by Donna Callahan, “Writing Mothers” – a local writer leads young mothers’ writing group in 3 weekly sessions.

Tammy, V. Pres.:  Will draft February Newsletter to highlight Events planned for the future, see below.  Membership is in good shape and may do a ‘mass mailing’ soon. Contacted a leader for the “Make It & Take It” craft night and Board agreed on details.  (See below).  Reports that the books being removed from NTL shelves are being utilized in the Book Sale Room.

 

Pam, Treasurer:  Created a one-page tri-fold version of the Member/Renewal Form and offered to print them at home.  She suggested that the Friends offer an Annual Scholarship (the Ipswich Library offers one), but Maureen advised that the Bylaws and Memorandum of Understanding between the library and the Friends state that all profit raised are for library funding.  Jean will look over the documentation and discuss with the Trustees.  Friends Budget: Spent $5000 but brought in $6000 FY2017/18 so far.  Budget Expenses dropped $1000 because of removing Liab. Ins. and adding in $200 for Youth Expenses.  Balance $10,700 as of today, with $9,400 being from  Membership, Donations, Merchandise & Books – at that rate we don’t have to rely heavily on big events.  Since July, flags & hats raised $800 but cost $793.  Donations are at $2100.  

Katelyn, Youth Librarian:  Minecraft Madness costs $500+ (she budgeted $600 for it already) and will be held on  February 22 and she is expecting a large group.   She’ll find out about payment and let us know.  She’s going to have her teen volunteers join in the Minecraft session to help out.  “Read and Bead” is Summer Reading Program title and she will be giving out special beading items and no raffle prizes or other prizes.  She is within her budget. Reported Petty cash is low and will put a notice on the envelope to let others know when the amount is $20. or less so that Pam can be notified.  Will ask Alysa (Yoga instructor for Mom & Baby Program)to come once a month this summer, Cost is $50 per session but since at least 40 people show up, so she’s willing to pay $75 per session to Alysa.  Katelyn will be attending NES Summer Camp Event in early March to promote Children’s Programs.

Plans for Fundraising Events: 

February:  “MAKE & TAKE CRAFT NIGHT”.  (Date & Time TBD).  Tammy has found a leader for the Make and Take Craft night – Tracey Smith – who offers her time and materials to make a plaque from reclaimed wood in a 2-hour workshop at $35/pp.  Her cost will be 7-10/pp but she will not take a profit. The Friends will have a signup for 20 people max. and a minimum of 8 people.  Erin will set up Maureen with the Registration software. 

April:  “YARD SALE”.  To be held at NTL  Sat. Apr 21 8:00-12, to correspond with “Earth Day”, charge to rent 1 table (‘spot’) $25, with the first 2 people signing up being offered 2 ‘spots’.  To be held in Community Room. The first 2 people who sign up have the 8′ tables, the others are 6′.  A few of us have tables to loan if needed. We will offer that people can pay $10 on the spot that day and bring their own blanket or table for outside space.  Stipulations:  Remove leftovers and no large items are to be brought in.

May: “SPRING PLANT SALE”.  To be held Sat. May 12th  (the day before Mother’s Day) 8:30 – 12:30.    Katelyn will book a “Dads and Donuts” for the same time to bring in more people.  Tammy will check baseball schedule, starts on April school vacation.  Maureen confirmed that she will work on a Raffle and Pam will provide plants – we may not ask florists and garden centers to donate plants as last years were of poor quality.

Calendar

Friends Board meeting Thurs. Feb. 1, 12:15 at NTL.

February –  Make & Take Craft Night.  Details will be published this week. 

 April“Yard Sale”.  Details to be published soon. 

 May –  “Spring Plant Sale” May 12, Sat. at NTL, 8:30-12:30.

 

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