Meeting Minutes Dec. 2017

Friends of Newbury Town Library Meeting Minutes December 7, 2017

 Attendees:  Maureen Haley, Erin Tuomi, Joan Friedman, Tammy Cotter, Patty Olson, Jean Ackerly, Pam Kinney, Julie Maneikis and Katelyn White.

Maureen, Pres.:

*The Federal Gov’t. approved funding of Museum and Library funding for new Budget.  The Senate is hoping to increase funding by $4 million.  Also, State funding for library technology and resource sharing is down 53% from FY2001).  Shared a hand-out with facts & figures.

*Results of MFOL, ( MA Friends of Libraries,, survey indicates that our Board is in-line with others in MA regarding number of # members, membership annual dues, media exposure/advertising, etc.

*Feels liability insurance coverage may not be necessary for the cost ($1,200)  vs the low risk. She will research, ask the Trustees for input and ask other Friend Boards if they have coverage and at what cost.  Jean Ackerly will put out a request for other library directors to share what their Friend Boards pay (if any).  To be voted/discussed at next meeting.

*Contacted 6 businesses asking if they’re interested in the Friends picking up old/used ink & toner cartridges to be recycled.  (“Recycling Evolve” is the company we use and they pay us a small amount for each one we send to them.)  None of them were interested as most use wireless means and print very little.  Both the library and the Town do not use the cartridges that are accepted by “Recycling Evolve”.  Since there are no shipping charges, we will leave the collection bin for patrons donations and continue to advertise.

Tammy, Vice Pres.:

*Ordered “Newbury” hats for sale in Book Sale Room.  Still receiving survey results for either a craft fair, yard sale or “Make It and Take It” night to be held as a fundraiser in February.  To be discussed at next meeting.

*Memberships are at 80 and mailed 25 renewal forms, hopefully many will come back.

*Books that haven’t been checked out in 10 years are being removed from shelves and per NTL  we can sell them in the Book Sale Room.  There was discussion about a possible Book Sale in the future, maybe “Summer Reads”.

Pam, Treasurer:

*At this point, Income is higher than Expenses, the remaining budget for Youth Programs is almost $3k and about $2k for Adult Programs.  Donations so far this year is about $1400.  “Newbury” hats and boat  flags are staying even so what is sold going forward will be profit.  Current amount raised from events is $1,091 and Membership Dues $750.

*Will be designing a new Membership Form that will be a 3-fold with our mailing address on it for convenience.

*Confirmed that shoppers using AmazonSmile with the Friends named as their charity, results in $5.00  donation to us per $1,000.00 purchases and she is very pleased with the results.

Patty, Secretary:

Shared that she will not be attending meetings while doing her Internship for Special Ed Teacher but will stay involved via meeting minutes, etc.  Thank you Patty for taking such detailed minutes for us and we look forward to seeing you in the spring!  Julie Maneikis, former Board Member, volunteered to replace Patty in the interim – thank you Julie!

Joan, Project Ass’t.

*Shared that she will be away until April but will stay involved via meeting minutes, etc.  Thank you Joan for all you’ve done and we look forward to seeing you in the spring!

Jean, NTL Director:

*Many programs coming up in 2017.  A few are: Art exhibit in January, “Einstein” is in Feb, “Genetic Food, 7 Ways to Get Organized, Essentials of Essential Oil, Acoustic Concert and Smart Phone Photography (3 part series).  During March and April, Donna Callahan, water color painter, will teach a class and we will have a Mentalist.

*Had a meeting with the Town and was able to decipher the availability of funds in the“Gift and Memorial Fund” to NTL.

*Per our last meeting, Erin designed the Volunteer Recruitment bookmark, the cost for 200 is  $115.79 and the program starts in January.  The Board approved the design and voted in favor of using Friends funds to pay for them.

Katelyn White, Youth Librarian:

*Did not receive the Newbury Cultural Society Grant for the Youth Services Programs.

Erin, Assistant Director:

*Suggested an idea for a future fundraiser could be a Pie Auction before the holidays.


Next meeting is Thurs; January 4th at 12:15