2017 Nov. 2, Meeting Minutes

Friends of Newbury Town Library                                                     Meeting Minutes  Nov. 2, 2017

Attendees:  Maureen Haley, Tammy Cotter, Pam Myers-Kinney, Joan Friedman, Jean Ackerly, Erin Tuomi and Katelyn White.

Maureen, President:  Cross-training for Board Member duties, (website management, Facebook posting, Membership procedure and basic Finance) was voted in favor of.  Pam suggested Joan take on the role of backup; but the Board agreed all members should cross-train.  As of now, Tammy and Joan are interested in learning website management, Maureen is interested in learning Membership procedures.  Training dates to be determined.  Using Dewey Decimal system for shelving non-fiction books was voted against and books will be shelved according to posted categories.

Tammy, Vice President:  Will follow up with Friends Member, Teri Hughes, who expressed interest in helping the Friends.  She did not respond to an earlier email.  Another Friends Member suggested we have a ‘crafts show’ fundraiser where patrons rent tables for like $25; the Board discussed other ideas as well, such as a yard sale, silent auction, make a fairy garden with Kathy Dunfee, make a seascape with Pam, etc.  Jean said high end artists could give a portion of their profit. The Board voted to have Joan design a flyer, with Board input, to send/post to solicit ahead of time to seek people interested and then keep name/# for when we have a date.  Board discussed the Cookie Swap that had been done in the past,   Renee Toth ran it and Jean mentioned Eileen Schaeffer participated also. Tammy will contact both for interest in organizing another.  Board will decide if we want to pursue this and when.

Pam, Treasurer:  Friends income is keeping pace with expenses, about $3300.  The most cost is Museums passes in the spring. In past, HR Block prepared our income taxes for $215; but has found out if income is under $50K per year as a non profit, all that is required is an e-card and payment of $15.00.  Need to order more hats, sold 7 since 7/1.    Membership on pace at $600 to date, donations are at $1100 and books are selling well.  Had conservative estimate of $4000 income from events but did not reach it with Harvest Festival and Plant Sale, suggests we really could use more income from events.

Joan, Project Assistant:  Definitely interested in cross-training on Website management.  Will initiate creating a flyer to send to patrons in order to find out how much interest there is in a craft sale/yard sale/craft night as a Friends Fundraiser.  Board to work on flyer together.

Jean, Library Director:  Planning programs for January through April and will have details at December meeting.  Town now allows Newbury Veterans to volunteer and earn the Real Estate Credit.  Friends can also utilize them for the Book Sale Room or other.

Erin, Asst. Library Director:  NTL is having a volunteer drive in Jan./Feb. and offered the Friends to join in.  Maureen to write a note for them to include saying that we will be seeking a Marketing/Events person in the future.  Bookmarks have incorrect hours since town increase so  Erin is seeking $115 from the Friends in order to purchase 200 new ones from Minuteman Press.   Maureen suggested seeking funds from Newburyport 5 as we did last time but Jean said they are already going to solicit them for something else.  Pam feels we could pick up the cost as we’re saving money this year on taxes by doing them ourselves instead of paying H&R Block to do them.  Board voted and approved expenditure.  Next week is the Artists Reception and this weekend is the “Coffee Cupping” program.  If the Friends know anyone willing to donate baked goods for us to sell we could make some money.  The Board will discuss.  The first virtual “Book Spark” will be on Facebook and NTL’s website.  Jean will be talking about books with a video running in the background.  Library is open Friday after Thanksgiving regular hours.

Katelyn, Youth Librarian:  Applied for 3 grants but is unsure if she’ll receive them and is seeking $200. to reimburse in case grant does not come through.  Funds would pay for a Yoga teacher for 4 Baby Programs in Jan/Feb/Mar/Apr.  The Board agreed to provide the funds. A grant was received for Sprouting Melody program, $290.  Petty cash is low and Pam will take care of it.