January 2016 Meeting Notes

Attendance: Maureen Haley, Tammy Cotter, Belen Weiler-Hawes, Julie Maneikis, Eileen Silva, Janet Schoene, Erin Tuomi, Amy Sadkin

Library News: Sadly,  Amy’s last day with us will be Jan. 27th.  The Trustees met with her on Jan. 5th and will be posting her job soon.  Meanwhile, Jean will be Interim Director.  We will miss Amy dearly and wish her the very best!  The Friends Board will be taking her to lunch on Wed. Jan. 13th.

Youth Programs:  Our Youth Librarian, Erin, has been happily working in the background lining up 4 author visits and planning the Summer Reading Program.  She requested $1,300. for expenses and the Friends Board voted in favor of helping fund the programs.  They will be for both elementary school ages and teens with the teen programs being every Tuesday for six weeks.  She requested a member of The Friends Board be present at the beginning of programs to describe what The Friends are, what we do and how the community can help.  The Newbury Elementary Summer Camp Fair is scheduled for Feb. 7th and Julie is slated to attend with Erin to talk about the upcoming library programs.  Please stop by and talk with them for more information!  Erin recently applied for and was awarded a grant of $4,100. for technology!  Go Erin!  She shared information about Berkshire Natural vending machines, a company that makes healthy snacks. The Friends Board will look into the possibility of using them as a possible funding stream as they would pay us a commission. Thank you to Erin for all that you do!

Communications:  Belen has been working behind the scenes by regularly promoting the Friends events and success stories – thank you Belen!  We will be putting together a Calendar of Events for her soon.  Please visit our Facebook page and read the Daily News for Belen’s updates on what the Friends have been doing and what’s coming up soon.

Treasurer update:  The Friends have approx. $10,000. in the Account. Tammy and Eileen will will be joining forces in the handling of the Friends financials – thank you Tammy and Eileen for the great teamwork!  Amanda Levy’s name on the bank Account will be replaced with Maureen’s and Tammy’s as Amanda moves on with another adventurous chapter in her life.  She assures us she will always be on hand when needed as a good Friend should be!

Fundraisers:  The Flatbread Fundraiser totaled $450.00 and the Not Your Average Joe’s Fundraiser totaled $384.90.  A huge Thank You to everyone that participated!  It is much appreciated, as well as much needed for library programming.  The Friends are looking for ideas on how to grow the Lois Smith Endowment Fund – there is seed money there with the intent to make the library self-sustaining in the future but it needs much more.  The Friends will be discussing our vision for Fundraising in the New Year during our next few meetings.  As always, all are welcome – please come see what we are all about and tell us about yourself.

Book Sale Room:  With the Makeover Fundraisers and a generous donation of $1,000.00 from the Nickerson family, the Friends now have the necessary money to purchase and install new shelving!  There is a meeting planned for Jan. 20 at 11:30, where Maureen, Dick Passeri, Amy Sadkin and Jean Ackerly will assess what is the best course of action from here.  Tammy has taken some ‘before’ pictures of the room and will be taking more during the renovation.  Thank you Tammy!  Watch the process while visiting the library or looking at the pictures we post on this site and Facebook.  Be sure to say hello to Ashley, our Book Sale Room Coordinator extraordinaire!  She has been diligently organizing the space for our generous book-loving patrons to find just the right books to buy  J.  Thank you Ashley!

Friends Board Members update:  Shelly Watanabe is taking a step down from her position as Board Secretary and we are certainly going to miss her.  She assures us that she will still be a dedicated Friends Member and volunteer during events. We wish you the best Shelly and thank you for your time!  The Board is looking for someone to replace Shelly’s duties of recording detailed, accurate notes during the Board’s one hour meetings once a month at the library, usually held on a Wednesday morning at 10am but are subject to change.  In our endeavors of creating a basic Procedure Board Manual, the Board is submitting a brief summary of their individual responsibilities and any logins/passwords used.

President News:  Maureen  has accepted the offer of President of the Friends and we are thrilled to have her!   I will pass the reigns to her and  help as necessary with the transition.  Many thanks to Maureen!! Maureen briefly stated that she is looking forward to continuing the success and progress of the Board and will support them in whatever they need.  She stressed that I will be sorely missed by all and I truly appreciate that.  It has been a wonderful experience.

As always, the Friends Board needs many hands to make the magic happen!  Please contact us if you are interested in joining the Board in support of our great library.

Wishing you all the best,

Julie Maneikis

Calendar:  Next Meeting Jan. 13, 2016  10am for Procedure Manual finalization and role descriptions.  There will be a regular monthly meeting scheduled for February to discuss Fundraising.